Click Login in the top navigation, then choose Sign Up. Fill in your name, email address, and a password. Your account is created instantly — no waiting required. If you received an invitation link from your organization, registering through that link will add you straight to your organization automatically.

Go to My Organizations and click Create Organization. Give your booster group a name, select its type (Band, Sports, Drama, PTA, or General), and fill in the contact and school information. BoosterBinder will automatically set up a set of default roles (Owner, Member, etc.) so you can start inviting people right away. You can customize those roles later.

From your organization's settings, open the Members section and choose Invite Member. You have two options:

• Direct email invite — enter the person's email and they'll receive a personalized invitation link.
• Shareable link — generate a link you can paste into a group chat, newsletter, or email blast. Anyone who registers through it joins your organization automatically.

Either way, you can assign the new member a role when you create the invite.

Yes. After you create an organization, BoosterBinder walks you through a setup tour that covers the most important first steps — adding members, creating your first event, and configuring your organization's profile. You can skip ahead or revisit any step at any time.

Every new organization gets a set of built-in roles automatically, such as Owner and Member. The Owner (typically the person who created the organization) has full access to everything. Regular Members have a limited set of permissions by default. You can adjust what each role can do, or create entirely new custom roles (for example, Treasurer, Event Coordinator, or Volunteer Lead).

Absolutely. Go to Organization Settings → Roles and click Create Role. Give the role a name and then toggle on exactly which actions that role can perform — things like creating events, managing sponsors, viewing finances, sending bulk emails, uploading files, approving meeting minutes, and more. This lets you match BoosterBinder to the way your board is actually structured.

Permissions cover every major area of BoosterBinder, including:

• Viewing, creating, editing, and deleting events
• Managing sponsor profiles and donations
• Viewing and managing finances & campaigns
• Managing volunteer slots and templates
• Managing members and uploading member files
• Managing inventory and equipment loans
• Creating and approving meeting minutes
• Managing votes and polls
• Sending bulk emails to members
• Managing email templates
• Viewing, uploading, and deleting shared files
• Managing organization settings and roles

Go to Members, open a member's profile, and select a new role from the drop-down. The change takes effect immediately — the member will see their updated access the next time they load a page. You can also add a custom title (for example, "Head Treasurer") that displays alongside their role.

BoosterBinder has two kinds of events:

• Home Events are events your organization hosts — competitions, performances, or games held at your location. They support features like sponsor displays, volunteer sign-up, concession menus, ticket information, and band or sports scoring modules.
• Org Events are activities your organization participates in away from home — road shows, away competitions, fundraisers at other venues, or any other outing. They support volunteer sign-ups.

The process differs depending on the event type:

• Home Events — go to the Home Events section and click Create Event. Enter the name, date, location, and type (Band, Sports, Fundraiser, or General), then enable whichever modules you need: volunteers, sponsors, concessions, tickets, shoutouts, and more. Each event only shows the modules you turn on, keeping things simple.
• Org Events — go to the Org Events section and click Create Event. Enter the name, date, and location. Org Events support volunteer sign-ups, which you can configure after creation.

Yes. Open any existing event and choose the Copy Event option. This duplicates the event's structure — including its enabled modules and settings — into a new draft that you can update with the new date, location, and details. This is a great time-saver for recurring annual events like fall concerts or spring fundraisers.

Go to Meetings and create a new meeting minutes record for any board or committee meeting. Record the agenda, decisions made, and action items. Members with the appropriate permission can then formally approve the minutes, creating a clear audit trail that's useful at tax time and for annual reporting.

Yes. The Votes feature lets you create a poll with multiple options and let organization members cast their votes online. You can use this to decide on event themes, budget priorities, elected positions, or anything else your board needs input on. Results are tallied automatically.

Go to Sponsors in your organization dashboard and click Add Sponsor. You can record the business name, website, contact information, and the industry they're in. Each sponsor has a status — Prospect, Active, Lapsed, or Declined — so you always know where each relationship stands. You can also upload their logo in multiple sizes for use on event programs or your public page.

Yes. Under Sponsors → Tiers, create as many tiers as your organization uses. For each tier you can set the minimum donation amount, a display order, and a list of benefits that sponsors at that level receive. When you link a sponsor to an event, you can assign their tier — or override it for that specific event if needed.

Open a sponsor's profile and use the Donations tab to log what they pledged and what they've actually paid. You can record the donation type (cash or in-kind), payment status, donation date, and the fiscal year it applies to. This gives your treasurer an accurate picture of committed versus received funds and makes year-end reporting much easier.

On any sponsor's profile, use the Contact Log tab to record every interaction — phone calls, emails, in-person meetings, and follow-ups. Each entry is time-stamped so that multiple board members can coordinate outreach without duplicating efforts or leaving a sponsor feeling over-contacted.

Yes. BoosterBinder can parse sponsor information from uploaded PDF or Word documents. Use the Import Sponsors option in the Sponsors section to upload a completed sponsor form and let the system extract the relevant details for you, saving manual data-entry time.

Go to Fundraising and click New Campaign. Enter the campaign name, a fundraising goal amount, start and end dates, and a description. Campaigns move through statuses — Planning, Active, Completed, and Cancelled — so the board always knows which efforts are in progress. You can add co-organizers who share management of the campaign.

Inside each campaign you'll find separate tabs for Income and Expenses. For income, record each donation or payment with its source, amount, date received, and how it was collected (cash, check, online payment, etc.). For expenses, log what you spent, which category it falls under, the amount, and whether it's tax-deductible. BoosterBinder calculates your net total automatically.

Yes. Use the Budget tab inside a campaign to add individual budget line items — for example, "Printing costs," "Venue rental," or "Prize purchase." Setting a budget up front helps your treasurer compare planned versus actual spending as the campaign runs.

Mark the campaign as Completed and then archive it. Archived campaigns stay in the system for historical reference — you can always look back at prior years to compare fundraising totals, see which donors contributed, and review what you spent. This is especially helpful when reporting to the school or preparing for annual meetings.

Open your event and enable the Volunteers module. Then add slots by giving each one a description (for example, "Gate check-in 5:00–7:00 PM"), a time, and the number of people needed. Members can then sign up for open slots, and you can see at a glance how many spots remain.

Yes — save a set of slots as a Volunteer Template. You can then apply that template to any future event in one click. This is perfect if your home events always need the same roles: ticket takers, concession workers, setup crew, and so on.

Yes. When you enable a public page for your organization, community members can browse open volunteer slots for your public events and sign up directly — no BoosterBinder account required. This makes it easy to recruit parent helpers beyond your existing membership.

Every active plan includes 25 GB of secure cloud file storage at no extra charge. This is powered by Microsoft Azure and is plenty for storing documents, photos, sponsor logos, uniform guides, meeting minutes, and more.

The Drive section works like a shared folder system for your organization. Create folders (for example, "2024–25 Season," "Budget Documents," or "Sponsor Logos") and upload files into them. You can nest folders as deep as you need.

Yes. Each folder and file has its own permission settings. You can restrict sensitive documents — like financial reports or board-only materials — to specific roles, while keeping other folders open to all members. Members must have the View Files or Upload & Download Files permission for access to apply.

BoosterBinder accepts a wide range of common file types including PDFs, Word documents, Excel spreadsheets, images (PNG, JPG, etc.), and more. Files are stored securely in the cloud and can be downloaded by anyone with the appropriate permission.

The Members section shows everyone who belongs to your organization, their role, and their membership status. From here you can view individual member profiles, change roles, add tags (for example, "Board," "2024 Volunteer," "Chaperone"), track activity, and deactivate members who have left the organization.

Yes. Parents can add their student's profile (name, grade, school) to their own account. Each student profile can track fees and costs that are owed (for example, uniform rental, trip fees, or instrument deposits), items loaned to that student, and document attachments. You can also invite a co-parent to help manage the same student profile.

On a student's profile, use the Costs tab to add individual charges with a description, category, amount, and due date. As payments come in, mark each cost as paid and record the payment date. This helps your treasurer quickly see which families still have outstanding balances without needing to maintain a separate spreadsheet.

The Inventory section lets you add any item your organization owns or manages. For each item you can record its name, category (Instrument, Uniform, Equipment, Book, or Other), asset tag, barcode, estimated value, and a photo. Each item has a status: Available, On Loan, In Maintenance, or Retired. You can also organize items into custom categories.

Open an item and create a Loan. Select the borrower, enter the loan date and expected return date, and save. The item's status automatically changes to On Loan. When it's returned, mark the loan as returned to restore the item's availability. A full loan history is kept for every item so you always know where something has been.

Yes. Each inventory item can have a barcode and a QR code assigned to it. This makes it faster to look up items when checking them in or out, especially during busy pre-event periods when you have many items moving at once.

Yes. The Bulk Email feature lets you send an email to all members, or to members filtered by their role. This is useful for newsletters, reminders, volunteer call-outs, and event announcements. You'll need the Send Bulk Email permission to use this feature.

Under Communication Templates, you can create and save reusable email templates — for example, a welcome message for new members, a volunteer reminder, or a post-event thank-you. When you send a bulk email, just select a template instead of writing from scratch. Templates save your board time and keep your communications consistent.

Yes. BoosterBinder sends in-app notifications for key activities in your organization — things like new member requests, event changes, and sign-up updates. Notifications appear in real time while you're using the platform, so you don't have to refresh the page to see what's happening.

BoosterBinder offers two simple plans — both include every feature and 25 GB of cloud storage:

• Monthly — $25 / month: Pay month-to-month, cancel any time.
• Annual — $250 / year: Save $50 compared to monthly, with two months effectively free. Best for organizations committed to the full year.

See the Pricing page for the full feature list.

Yes — every new organization starts with a 30-day free trial. No credit card is required to begin. You'll have access to all features during the trial period so you can explore the platform and decide which plan works best before committing.

Yes. You can cancel your subscription at any time from your Organization Settings. On the monthly plan, access continues until the end of your current billing period. Your data is retained so that if you return in a future season you won't need to start from scratch.

One BoosterBinder login can belong to multiple organizations at the same time. So if a parent volunteers for both the Band Boosters and the PTA, they use the same account and simply switch between organizations. Each organization has its own data, roles, and subscription — they're kept completely separate.

On the login page, click Forgot password? and enter your email address. You'll receive a reset link shortly. Click the link in the email, enter a new password, and you're back in. If you don't see the email within a few minutes, check your spam folder.